Saabunud kiri:
From: Mackiewicz Karolina <karolina.mackiewicz@marebalticum.org>
To: Mati Raamat <Mati.Raamat@raad.tartu.ee>
Date: 30.08.2018 15:21
Subject: RE: Budget issue
Dear Mati,
The Secretariat is OK with the over-underspending as long as Tartu will be able to deliver all promised results.
This is what they say:
As long as the development of Thematic plan and bicycle road strategy will be implemented according to the original plan (even with smaller resources), this shouldn’t be a problem. Your partner is thus sure that this activity will can still be implemented with a smaller budget?
Best regards,
Karolina
Karolina Mackiewicz - Executive Director
Baltic Region Healthy Cities Association
WHO Collaborating Centre for Healthy Cities and Urban Health
in the Baltic Region
Tel. +358 40 5075 069
From: Mati Raamat [mailto:Mati.Raamat@raad.tartu.ee]
Sent: 30. elokuuta 2018 13:47
To: Mackiewicz Karolina <karolina.mackiewicz@marebalticum.org>
Subject: RE: Budget issue
Dear Karolina!
The Masterplan of Tartu is already approved by City Council and thus is an existing document.
It was worked out by Tartu City Government. It consists some topicsthat were planned to be done in Thematic plan and development
of strategy of bicycle roads.
It means, that the amount of work of the Thematic Plan has been decreased as well as the costs of external expertise and services.
So we would like according to Programme manual to decrease (underspend) the costs of external expertise and increase (overspend) the costs of Travel and accomodation to cover travel costs of our project team (4 people) participation in the project meetings.
Thank you. One more question before I go on with this to the Secretariat.
Where exactly do you see the cuts in extrenal expertise?
I don’t understand what is meant by
In external expertise we will less use local experts. It is caused due to the Masterplan of Tartu, because in this document the basic materials for the HEAT project are on the higher level than we in the beginning of the HEAT project considered they will be.
For me if you use less of local experts, you need more external experts?
Is the Masterplan of Tartu the document to be developed in the project or does it already exist?
The big part of the Tartu budget is Thematic plan and development of strategy of bicycle roads – 60.000 EUR
This is what you want to save on?
Br, Karolina
Karolina Mackiewicz - Executive Director
Dear Karolina.
The problem of the budget has come because the budget for Tartu was made by another department.
Tartu team consists of five persons.
All the activities will be provided by Marju, Peep, Indrek and Mati.
The fifth person is Urmas Ahven, who is coordinating the works, participating our local meetings and is not participating the international project meetings.
We often held local meetings and discuss the project topics.
We consider it very important that all the members of the project who provide the activities are aware of the project information.
You asked: how many more people will travel and what will you save in the external expertise
Thanks to the change of the budget instead of 2 persons 4 persons can take part in the project meetings.
In external expertise we will less use local experts. It is caused due to the Masterplan of Tartu, because in this document the basic materials for the HEAT project are on the higher level than we in the beginning of the HEAT project considered they will be.
The budget situation is, that if we can not make changes in the budget, our taking part in the Stockholm visit might turn out problematic.
Dear Mati,
I understand but for the discussion with the Secretariat I need more concrete information, i.e. how many more people will travel and what will you save in the external expertise.
We don’t need to do the formal budget modification but the information provided so far is to weak to get the Secretariat’s approval and they will come back to us for more explanations.
So please tell me exactly how many more people to how many more trips and how much it is and what are you planning to save on to make it even.
Thank you!
Br, Karolina
The travel costs should be increased due to the need of the project members of Tartu to participate more closely in project works.
The External Expertise costs can be decreased as the project members competence is higher in project issues.
No matter this change we guarantee that all the acts planned to be done in project HEAT will be done!
To make it possible and valid, I need to contact the CB Secretariat.
I would need some more explanation from you why the travel costs should double and how do you manage to decrease the other costs to cover the travel costs.
Please send me the couple of sentences of justification and I will forward your request to the Secretariat asap.
Best regards,
Karolina
Karolina Mackiewicz - Executive Director
Baltic Region Healthy Cities Association
WHO Collaborating Centre for Healthy Cities and Urban Health
in the Baltic Region
Tel. +358 40 5075 069
When planning the budget a mistake in our Travel Expenses has been made.
According to Programme Manual Central Baltic §3.4. Modification Procedures the Projects are allowed to overspend by a maximum of 20%of the individual budget lines at project level.
According to this we would like to increase the travel expenses from 9850 to approximately 17 000 Euros.
We will not increase our total budget amount (220 408,20), but find the expenses from the other budget lines (External Expertise).
The FLC has accepted this overspend of our Travel Expenses budget line.
Is it acceptable for You?
Best Regards,
Mati Raamat
Linnainsener
736 1156
507 9650
<mime-attachment.jpg>
----- Forwarded by Mati Raamat/LPMKO/Tartu on 27.08.2018 17:13 -----
Great to hear from you and welcome back after holidays.
I am resending you the information Hanna has prepared after the kick-off.
I hope you will find all information here.
If not, please refer to Hans for more details.
Please make sure that all your colleagues participating will register asap.
Please check your budget in eMS to know how many people were estimated for the study visit.
Best regards,
Karolina
Karolina Mackiewicz - Executive Director
Baltic Region Healthy Cities Association
WHO Collaborating Centre for Healthy Cities and Urban Health
in the Baltic Region
Tel. +358 40 5075 069
The summer heat has passed and now we are thinking about real HEAT.
Can You, please give us some information (about accomodation etc.) to make arrangements for the first study trip?
Best Regards,
Mati Raamat
Tartu HEAT
736 1156
507 9650
<mime-attachment.jpg> [attachment "ATT00001.jpg" deleted by Mati Raamat/LPMKO/Tartu] [attachment "ATT00002.jpg" deleted by Mati Raamat/LPMKO/Tartu] [attachment "ATT00003.jpg" deleted by Mati Raamat/LPMKO/Tartu]
Saabunud kiri: